Saturday, August 8, 2009


SAP Material Management Frequently Asked Question

Material Master

Q: How can I extend all material to a new plant?
A: The SAP program - RMDATIND is used to create /update material master record.
Q: How can we delete materials permanently from Material master?
A: Use transaction MM70 - Material Master->Other->Reorganization->Material->Choose.
Build variant with selection range of material master records to be selected for deletion and maintain run parameters. Execute.
Use transaction MM71 - Material Master-> other-> Reorganization->Material->Reorganization
Build a second variant
Maintain run parameters and execute.
It is also important to remove the records manually from info record, POs, PRs, reservation etc for successful deletion of the material.
Q: SAP only provides moving average value for current, previous period, and previous year. SAP does not provide transactions/reports that will provide moving average value for a given date.
How can I report moving average price for material number 10000000 at plant 0001 on July 4, 1998.
A: Try any of these solutions:
1. Change the updating level of the structure (S031) to "daily". In LIS the total value and the total stock are available. Divide value by the stock. It is possible to calculate this dynamically when the analysis is run and to display the result.
2. Create your own structure in LIS and populate it by copying the Moving Average Price from the material master every time there is a transaction. You will have data on those days when there was a transaction.
Q: We have defined all the variables for the materials. However, when I attempt to use Material Matchcode object MAT1, I get the response "No possible entries found". Why?
A: Matchcode i.d. "B", "Material by bill of material" has a selection condition for field STLNR NE ' '. STLNR is the BOM number associated with a material in table MAST. Hence the message - "no possible entries..." pops up if there are no bills of materials associated with your material numbers. You get the matchcodes as long as the material referred by you has BOM number associated with it.
Q: The matchcode object selection is defaulted to matctcode ID "B". Iwould like to change to M "Material by Description" What is the solution?
A: Press the pull down arrow on the material number field and matchcode "B" is displayed, press F5 double-click matchcode i.d. "M", then press F6 . This will set matchcode "M" as the default.
Q: We have one material master : X and the unit of measure is 'pcs' and two serial number : A,B
For this material we make two Pos
First PO calls material X , 1 pcs price 100 (will use serial number A)
Second PO calls material X , 1 pcs price 250 (will use serial number B)
Goods Receipt is done and by filling serial number for the fist PO with A and the second PO with B.
We want to transfer material X serial number A to another plant and want the valuation of this material as 100. How we can do it ?
A: Use "split valuation". Stocks may be received into separate storage locations. Transfer stocks may be done from a storage location/plant to another storage location/plant.
Q: We want to change the calculation of Moving Average Price. We know that the same is in MBEW-VERPR and two transactions to consider - MRHR, MB01. Is there a transaction to change MAV or all the places it is needed?
A: Any Goods receipt or issue (in case of split valuated material) changes Moving Average price depending upon the valuation type which is used when posting the goods issue. You have to go through all the transactions involving those!
For Example:
Material X is using split valuation by origin:
Malaysia : MAV 60 USD - total stock 100 units
India: MAV 50 USD - total stock 200 units
Total stock 300 units MAV 53.33
Here , goods issues will also affect the global MAV, despite not changing MAV from origin country.
Q: What is the use of configurable material.?
A: Configurable material is useful if you have a large number of combination of parts that go into a product. It means different permutations and combinations of the parts for same material. If you maintain a unique material code for each combination , you require a large number of material numbers. KMAT may be used in such a case where you maintain just one generic product code. A super BOM is maintained for such a material consisting of all possible alternatives. A routing is also maintained consisting of all possible operations that could be used. Typically configurable material is used in Made To Order (MTO) environment. However frequently ordered configurations may be planned with a material variant which needs to have a material master record. Thus Material variants may have stock and value. Depending upon characteristic values chosen at sales order entry Sales Order BOM is created. Routing operations are also chosen depending upon which BOM components are assigned to them.
Q: Will Source List automatically appear in Material Master as default if maintained at plant level using OME5?
A1: If you have maintained source list requirement in OME5 and have not maintained the source list for the material , Po can not be released. You are required to maintain source list for all materials in the plant where the indicator is set if you maintain source list at plant level. Else you can make use of info record to do so automatically.
Q: We have One company with a plant and another company with a sales organization. Which is better option between these - PO or Stock Transfer Order ?
A: Cross company Stock Transport Orders can be done.
# Configure using transaction OMGN.
# Depending upon the sending and receiving plants, maintain sales organization and customer data in customizing.
# Maintain the supplying plant as a vendor and attach the plant to the vendor in the Vendor Master.
# Material type has to be HALB or HAWA.
# Ensure that the company with sales Organization has a plant to take care of stocking.
# The PO used is NB and not Stock Transfer PO.
Configure SD for inter-company billing to enable picking up the pricing procedure for billing.
# Carry Out delivery through process delivery due list and billing through process billing due list.
Q: We can make field mandatory. We want to make a default value to a Particular field in the Material Master. Say, We want that the period indicator in the MRP2 view as "P". What is the best way?
A: Use transaction variant. Transaction SHD0 and then Transaction SE93.

Q: How can we track requisitions that have the deletion indicator set? Can we track the date in which the deletion indicator was set?
A: You can refer the change document tables cdpos and cdhdr. You can also refer Transaction ME53 under menu path goto-statistics-changes, where the complete audit trails of changes, including deletion are stored.
Q: Is it possible to generate Purchase requisition (PR) with reference to Scheduling Agreement?
A: PR can be created with reference to another PR and can not be created referencing a PO or Scheduling agreements. PO & Scheduling are created and controlled by purchasing organizations. PR can be created by even end users. For creating PR with reference to another PR, follow the menu path:
Requisition->Copy reference and enter.
However requirement can be generated with reference to Scheduling agreement when MRP is run. For this to happen, source list has to be maintained for that item-vendor combination and the MRP shall be properly set.
Q: Where can I locate the latest Purchase Order price and the latest purchase order number for a material?
A: Logistics-Material Management-Purchasing-Master data-Info record-List display-Order Price History
Q: Automatic generation of PO is by using 'Automatic Via Purchase Requisition' option in purchasing- Requisition-Follow on Functions- Create PO. However PO can not be created automatically after MRP run. Is there a provision in SAP to release Purchase Orders automatically after MRP run?
A: Tick the automatic PO and Source List fields in purchase view of the material master for the vendors on whom you would like to release PO automatically. Create a purchase info record. Create source list. In the last column in the details screen of the source list check the field relevant for MRP set the correct parameters for running MRP. But PO can not be created automatically after MRP run.
The automatic PO creation flag enables you to run a batch job that will convert all selected Purchase Requisitions to be converted Purchase Orders in the background.
You may consider scheduling agreements if you want MRP to kick out Purchase Orders. Set the flag in the source list for the scheduling agreement to "2" enabling MRP to kick out delivery schedules for future requirements. If you want to fix the schedule within a certain period you have two options.
1. Using firm zone - firms all orders within this period . Refer additional data screen of the scheduling agreement at the vendor material level.
2. Planning time - all new orders outside of the planning time fence - refer MRP 1 view of the material master
Q: I would like Convert MRP generated 100 PRs into 100 POs automatically. Not one by one manually. Is it possible?
A: Use transaction ME59
Q: How can I print an Un-invoiced Receipts Report which shows Purchase Orders for which goods are received , but not yet invoiced ? We require this report with sub-totals and tied to Un-invoiced Receipts G/L Account
A: Report RM07MSAL analyses GR/IR balances according to goods received but not invoiced and invoices received where good have not been fully delivered.
Q: How can I calculate the net price of an inforecord for a given date?
A: Run price simulation in the LIS-Purchasing on the Vendor-info record and Specify the required date. (Transaction code is : MEIL)
Q: Can we release a Purchase Order with price equals zero? ( like in SD- free of charge sales Order)
A: Create the PO with IR field un-ticked in Item Detail screen and change the line item price to 0.
Q: The net price is calculated by summing up the gross price condition type and subtracting /adding all discount/surcharge type condition types respectively. Any condition type which is not marked as statistical will be considered for net price calculation. We have a surcharge that is not marked as statistical and should be included in the net price but excluded in the taxation base value. Can I have a procedure where the taxes are calculated on the net price calculated till the condition type NAVS and then have this additional surcharge type?
A: Create Pricing Schema with all condition not marked in Statistical column if you need all condition Record to be calculated.
For Example :
Level CondTy Description From To

100 PB00 Gross Price
200 RA01 Discount % on Gross
300 ZMUP Mark Up (value)
400 Base Value for Tax 100 300
500 ZDIS Disc. Excluded Tax
600 Net Amount
700 MST Tax 400 400
800 Net Amount
With this Schema:
- Net Amount will be calculated from PB00, RA01, ZMUP, ZDIS.
- Tax will be calculated from PB00, RA01, ZMUP.
Total amount will be calculated from net amount and Tax. So, ZDIS will included in Net Amount and excluded for Tax.
Q: Can we change the name of the Vendor in a PO released on another Vendor?
A: NO. You may create another PO on the vendor required by referencing any PO.
Q: We want to return unused material procured from a vendor and update stock or expense Account. How to do this effectively?
A: 1. Use movement type - 122 to reverse receipt and reopen purchase order. This can be done if you can identify the PO against which the material was received. And also credit shall be same as PO Price
2. Special movement type has to be setup if the PO is not known. The price may have to be negotiated with vendor.
Q: How do I define a new currency ? How can i set number of decimal places more than two?
A: Define a new currency in Customizing with transaction OY03
If you change the current currency all of your accounting documents will be re-evaluated by R3 and this could cause adverse affects to your financials.
Use transaction
OY04 to assign number of digits to new currency
OBBS to define conversion factors for currency conversion
OB08 to enter exchange rates
XK02 to assign new currency to Vendor Master
ME11 to create a Purchase Info record
Create MM documents with the new extended price.
However you notice that accounting documents will still reflect the 2 digit price and rounded to the nearest 1/100th.
Q: Our supplier delivers his product for an Auction. We sell it in auction and pay the supplier. What is the best way to handle this?
A: You can try consignment process. In this process, Vendor holds the goods until they are sold. The price to the supplier can be reset when the goods are sold in settle consignment liabilities.
Q: How can I open a previous MM period?
A: Transaction - MMPV
Menu path - Logistics->Materials Management->MaterialMaster->Other-> Close Period
Q: We can make a particular indicator mandatory. Can I have a defaulted value for the indicator while creating Material master that can be changed later in MM02?
A: Try using transaction variant, transaction code SHDO. And then SE93. In SE93 choose the option of variant transaction
Q: How can I generate a report of cancelled PO?
A1: Use a Query with table EKKO whose field LOEKZ is the deletion indicator.
A2: Go to the initial screen of purchasing. Then go to PURCHASING -> LIST DISPLAYS -> BY PO NUMBER -> EDIT -> DYNAMIC SELECTION. This allows you to select certain fields from the EKKO table and EKPO table. Deletion indicator can also be seen here. Use 'dynamic selections' to determine your selection criteria and run the report.
A3: You can also do this via the IMG
Go to Transaction OMEM or Menu path - MM -> Purchasing -> Reporting -> Maintain Purchasing Lists
Click on Scope of List Create New entry.
Check on Change Documents field. Name the new Scope with relevant name. This will now appear in Scope of List field in all Purchasing List Display screens. The output will show the details of the changes like date and time of change, old value, new value etc.
Q: How can we detect a change in a Purchase Order?
A: For Header level changes: Go to Header -> Statistics -> Changes
For Item level changes: Go To Item-> Statistics -> Changes
Q: We want to pop-up a screen to show the total value of PO before saving the PO so that user can decide whether to save the PO or discard it. What is the best way ?
A: Try using EXIT_SAPLEINS_001. It is entered during the saving operation of a PO. You can review the PO, present a popup dialog using one of the POPUP_* functions enabling the user to decide either to save or abort the PO.
Q: PO item text is being adopted from the Material master. The text has got adopted status and is not stored in the text ID tables STXH and STXL. Hence print program is not able to print these texts. How can we solve this?
A: Purchase order texts can be adopted from Info record or material master. All the texts finally gets stored in table STXH with different text application objects. Incase of PO header text it is EKKO and PO Item text it is EKPO. Even if the texts are adopted from either of these, there is a possibility that it can be altered at PO level. Here it will get stored with object EKKO or EKPO.
There is no need to store this at PO level if there is no change made to the text at PO level,.
Try these: Check for texts in EKKO or EKPO ( depending on header or item level)
If no text gets returned back check in object EINA for info record or MATERIAL for material master long text.( table is same i.e. STXH)
Q: While creating a purchase order we can see that there is the "Info rec. update" in the box item detail screen. How can we change the default setting for this box?
A: In MM Purchasing configuration (use Transaction code: OMFI), you can assign the default value of info records update for buyers then assign it through parameter ID EVO (check the configuration documentation)

Vendor Evaluation
Q: I want to have multiple addresses of a vendor - for ex: mailing, shipping, payment remittance, several billing addresses, etc. Suppose we have 25 addresses for one company, what is the best way without creating 25 separate companies and their addresses?
A: You can solve this problem by using Partner functions. Using Transaction WOLP, Partner roles and partner schemas at vendor level and purchasing Document level can be defined. Create as many vendor numbers as required (say 25 -in this case) and assigning to the respective partner roles.
Q: The source list is created for a material ie. source list required is marked. When a PO is created a different vendor can still be selected and even if 'fix' indicator in source list is marked, system only shows warning msg. How can we fix a purchase order to only a fixed vendor for a material ?
A1: Try changing the warning message into an error message. Note the message number. Then use menu
OLME -> Environment-> system message.
A2: Tick the indicator "Source List" in the material master (purchasing view) By ticking this, the procurement would be only possible from sources specified in the source list. You may also think of making the field mandatory in the material master.
Q: We want the Vendor code as 'abc1234' where first 3 characters are alpha and the last four digits are digits serial numbers. What is the solution?
A: Use an user exit. With this user exit, you can check but can not force the user to enter the value correctly.
Q: We want to set up a Preferred Vendor list to enable users to determine the Vendor to be called for the material required while raising the Requisition. What is the best way?
A: Use Transaction ME01 to Maintain Source List. At the preferred vendor, click the Fix check box. By this preferred vendor is automatically assigned whenever 'Follow on function' is called for your PR (Create PO).
Q: What is the SAP standard way for deleting all the vendors centrally from the system?
A: 1. Mark vendors for deletion: XK062.
2. Run SAPF047 which creates an entry in an internal SAP table which is used later
3. Run SAPF058. Check "General Master record" and "MM Data" boxes on, "Test Run " off. Enter Purchase Organizations.
4. Run SAPF058. Check "General Master record" and "FI Data" boxes on, "Test Run " off. Enter Purchase Organizations. ABAP programmer can create an ABAP program to do it.

Inventory Management
Q: How can we create one inventory doc with all your materials to count instead of generating one doc for each material?
A1: You can carry out transaction MI01 - by referencing your plant & storage location. You can then enter as many inventory materials as you want.
A2: Set maximum number of items to say 50 using Transaction MICN. The same can be preset using transaction OMCN.
Q: How is GR/IR account related to Inventory?
A: If you are involved with inventory, then you need the GR/IR account (Inventory Account) when the IR is posted.
If you are not involved about inventory, then the system does not need the GR/IR account when the IR is posted, the system needs a G/L instead of the GR/IR account.
Q: We tried RMCB0300 to find out logical value for stock item by date. But after re-valuation, stock value is supported by month instead of date. How can we find the logical value for stock item by date?
A: Use Transaction MC49
Menu path :
1. Information systems -> Logistics -> Inventory management->Material -> Document Evaluations -> Stock value -> Mean inventory or
2. Logistics -> Logistics controlling -> Inventory Controlling Environment -> Document evaluations -> Stock value -> Mean Stock Value.
Q: How can we transfer stock from one vendor to another vendor?
A: DO 542 and then 541 to the new vendor.

Invoice verification
Q: How can I cancel a posted invoice? The error message 'BSEG-GSBER is not an input field' is appearing. Even OSS note -94932 did not help.
A: The error is due to suppression of Business area field in the field status group. Due to this, while reversing the document, the system finds this field is suppressed and hence does not proceed further.
Locate the field status group for the recco account entered in the vendor master and the relevant field status variant.
In IMG, go to FI Global settings-Documents- Line items-Control-Maintain field status variant.
Here for the relevant field status variant and the field status group you may find the business area field has been suppressed.

Ware House
Q: A storage location from different plant can be assigned to the warehouse of any Plant. But different storage location within the same plant cannot be assigned to the same warehouse number. Why ?
A: Different storage locations from different plants can be assigned to the same warehouse. But different storage locations within the same plant can not be assigned to the same warehouse number. These storage locations may be defined as storage types or storage sections.
Q: We are using only fixed bins and do not want to use automatic bin creation nor any strategy for removing/loading goods to the storage? In what way Ware Housing helps me?
A: You may go for Ware House module if,
you have materials in more than one bin
you manage several different types of storage (high rack, block ...)-
you need a very flexible control for printouts

Consumption Based Planning
Q: We have a lot size procedure here which is creating more order proposals. How do you set the limit value for maximum number of MRP order proposals per date in IMG?
A: Under customization, play around with materials management/consumption based planning/maintain all plants
Q: What is the difference between "planned consumption" and "Unplanned consumption"? Can safety stock calculation be done on either of these?
A: While customizing movement types (OMJJ) it is defined as to which set of consumption values gets posted during the material movement. For some it may always be the total consumption and for some it is always the unplanned one and for some it is dependent on whether the issues were done with reference to a reservation ie., a planned consumption. The way these consumption values are taken into account in MRP is defined in the customizing of MRP types.
For Reorder point planning (VM) the total consumption is used to calculate the safety stock and the reorder point.
For Forecast based planning (VV) the total consumption is used to build the forecast which will be used to compile the order proposals.
For Deterministic MRP (PD) the unplanned consumption is used to calculate the forecast which in turn is added to the actual demand.
Q: We are trying to use reservations to block our existing un-restricted plant stock against a Sales Order Line Item. But the reservation is included in the Planning file when MRP is run.. We want to disable the reservation in MRP. How can I do this?
A: Use transaction OPPI.
Menu path : Customizing->Production->MRP->Planning->MRP Calculations->Stock->Define Availability
Check "block Stock"
Q: We do not want to convert Planned orders to requisitions in our MRP run and keep some materials in the step of planned orders. Can we do this?
A: Check the indicator in transaction 'OPPR'. Assign the indicator specifying planned orders only.

Q: We could create two Purchase Orders for full amount & quantity out of one Purchase Requisition. two goods receipts and invoice receipts on their respective POs. How can We avoid this kind of double transactions?
For PO's:
Define buyers' functional authorizations in the customizing for purchasing, there you can unmark PO w/o reference allowed. Buyer's functional authorization , say 'abc' can be created using transaction code OMET. Assign this 'abc' to a particular user by using parameter ID "EFB" (trans su52).
For GR and IR:
Make the warning message as an error in customizing of messages under Inventory Management or Invoice Verification, respectively.
For IR:
Mark the indicator in the vendor master for checking of double invoices.
Q: Is there a transaction or Report available to see the scrapped quantity of a particular material where goods issue is done using movement type 551?
A: If you want to manage the inventory of Scrap, create another material ID for scrap and receive as by-product. When you issue goods against Movement type 551, the material is removed from inventory by writing it off the books.
Q: We want to run multi-plant planning for 3 plants A, B and C , where the requirements of plant A and B are transferred to Plant C. Plant C is expected to consolidate the requirement and convert these requirements into requisitions and then into POs. When we do a planning at Plant C, we are unable to see the requirements for plant A and plant B. We are using the special procurement key 40 for all the materials being planned. Can we do multi plant planning at plant level as well as Material level?
A: The special procurement key is defined for the Planning plant and does not contain supplying plant. This key may be copied to create new key. Then enter the supplying plant in it. Use this key in material master. Now all the requirements of plant A and B will be called in planning plant C.
Q: We are doing goods receipt with PO. How can we find whether there is any USER EXIT available which is triggered before the document is saved?
A: The User exit in your case could be MB_CF001 and use transaction SMOD to look for user exits
Q: In MM pricing schema, there are a list of selection from A to M and 1 to 8. How can we make use of the condition sub-total field ?
A: Subtotal field on Pricing schema are useful in number of cases.
# For Ex: 1 is Carry over value to KOMP-KZWI1.
# 7 is used for deciding on the basis for which to calculate Rebate subsequent settlement.
# S is used for the final net inclusive, cash discount, rebates and any other conditions including statistical
# For reporting in LIS
# Used in the layout for printing.
Q: There are some complaints that though the data is correct in User Info (USR03) , Purchase order is being printed with wrong information . For Example: telephone Number. Where can I find correct Purchase group Information?
A: Purchase group information is in table T024.
Q: What are the tables generally used for MM Queries ?
A: Some tables are listed below . However a host of others can be seen using Technical help after activating the query

Purchasing Tables Purchase Requisitions
Purchase Order CEBAN
Material Master Description
Material master
Material master - segment C
Material to BOM Link
Material Valuation MAKT
BOM Tables BOM Header
BOM item
BOM Sub-item STKO
Purchase Group information T024
MRP Tables MRP Header
Q: What are the typical transaction codes for IM & PO?
A: Transaction codes can be checked using menu path System->Service->Status.
IM transaction codes start with MBxx.
PO transaction codes start with Mexx.
Q: During a good issue for a inventory product (HIBE), we assign by the automatic account assignment a GL account in relation to the valuation class of the product. However we would like to change this GL account automatically depending of the cost center requested the product for consumption. How can we do it?
A: Try OKB9 where you can find the cost center account assignment table. However this GL account becomes defaulted for all the products used by the cost center.
Note that GBB/VBR process key governs the credit posting for cost center issues in Automatic Account Assignment (AAA) .
If you want change Account assignment for exception materials , try the following options:
1.For all exception materials define a new valuation class and setup all inventory posting accounts for this exception valuation class. Here the AAA automatically picks up the G/L a/c.
2.In the inventory screen allow the user to enter G/L a/c manually . Configure the IMG in inventory so that user account overrides the AAA determined account
3. Define a new movement type by copying 201 to say 901. Then in Valuation IMG define a transaction key for 901 under account grouping for movement. types. Define G/L accounts for this new transaction key. For exception issues users have to use this new movement type.
Q: We have specified in MRP for requisitions to be created. The document type of the requisitions created is always the type NB. How can we change the document type created?
A: Refer transaction 'OMH5'. Define the document type required that you want in ME51.
Q: We have created a workflow for the purchase requisition approval process . When the event (BUS2009, RELEASESTEPCREATED) is triggered to kick off WF , the following error message is appearing
Work item XXXXXX: Linkage to object BUS2009 event REJECTED cannot be written.
Diagnosis: The instance linkage between the required event and the specified work item cannot be entered in the type linkage table of the event manager.
The reason is either a database error or an error when generating internal linkage numbers.
What to do: Check the number range object 'SWE_EVTID' How can this be fixed?
1. Must update the number range for events object SWE_EVTID with transaction SNRO.
Ex: SWE_EVTID: 01 000000000001 999999999999.
2. SWE2, double click on BUS2009 entries, check GLOBAL field, ENABLE field will be updated
3. Error when executing the Workflow. Transaction code SWLE not defined. Apply OSS note 43986 to fix.
Q: How can we make a Taxcode as default on purchase order item detail screen ?
A1: Use condition type NAVS with access sequence 0003 to default the taxcode in the purchase order item using conditions.
A2: Go to IMG.
Materials Management -> Purchasing -> Purchasing order processing ->define screen layout at document level.
Search for the transaction ME21.Double click on ME21. Then search for TaxCode. It is advisable to configure also the info record. The tax code should be a required entry, and whatever you specify here will be the default value in the Purchase order.
Materials Management -> Purchasing -> Purchasing info record -> define screen layout.
When you get here you search for the transaction ME12 ,double click here; search for Input VAT indicator.
Q: We have defined EA (each) as 0 decimal place in configuration. But transaction ME2L shows this field with three decimal places. How can I change to actual number of decimal places?
A: The quantity (MENGE) in that report must have been set for 3 decimal places. Table EKPO may have to be corrected accordingly.
Q: We have created a new movement type and assigned to a schedule line. When goods issue is posted, message - movement type zzz is not allowed for customer goods movement? Why?
A: Use transaction code OMJJ and check the "Allowed Transactions" for customizing movement types.
Q: Is it possible to generate packing list for goods issued in MM?
A: SD & Ware House management have the functionality of picking/Packing lists.

Work Flow
Q: The following is set up for workflow:
Workflow organization Structure with 2 positions is created and assigned a person to both positions
Assign tasks to agent
TS 00007986 Requisition release - TO JOBS
TS 00008014 Purchase requisition release refused - GENERAL
TS 00008018 Requisition released - GENERAL
TS 00008348 Requisition release reset - GENERAL
WS 00000038 Workflow for purchase requisition release - TO JOBS
3.Activate event linkage
WS 00000038 Workflow for purchase requisition release
WE BUS2009 RELEASESTEPCREATE Purchase requisition Release step create is activated
4.Activated release codes for workflow
[1= Role resolution with group, code, and plant (T16FW)]
5.Assigned release codes to agent (JOBS created in 1)
The following error appears
"Work item 60772: Linkage to object BUS2009 event REJECTED cannot be written ".
A: Use transaction SWE2. Make sure "object BUS2009 event REJECTED" is enabled.

Common SAP MM Questions
How to add an attachment to a Purchase Order in SAP?
You can attach manually any document to PO without using Document Management System ( DMS ) in SAP 4.6C.
But you cannot attach document while you create PO in T/Code ME21N
Save you PO ( ME21N ) and again open with change ( ME22N ) then you can attach document through Service for Object button. Service for Object button available down side of Command screen ( in your PO screen ME22N )
Click your Service Object button -> Create -> Create attachment
then select your window directory ( which file you need to attach) select your file Now your system shows message Service "Create attachment" is started.
Save again your PO. You can see (open) your attachment in same field ( Service for Object ) select and Create and check attachment list. You can attach as many document in your PO.
Note: This is only information for internal or you can print separately this document for sending to vendor ( fax ) System will not print automatically along PO print out.
What is the difference between Blanket Purchase Order and the Framework Order.
In general the Blanket POs are used for consumable materials such as Xerorx papers with a short text (does not need to have Master Record) with Item Category ' B' i.e.limit, where in the PO validity period as well as the limits are to be mentioned for the simplicity of procurement.The doc type is 'FO' (Framework Order).
The GR or Service Entry for the PO are not necessary in case of Blanket POs as well as one need not to mention the account assignment category during creation of PO it can be 'U'-unknown & can be changed at the time of IR.

I have two issues:
1) Auto P.O.: In MMR & Vendor Master Record (Control data) I have checked 'Auto PO'....I have created the Purchase Req for the Material.....Now I want to know how the automatic PO will come into force...I mean what steps to do after creating PReq.
2) Source List: I have checked 'Source List' In Purchasing view of MMR...Have two vendors for this material for which source list is also maintained(ME01)....While creating PO..the system takes by default the first vendor....I tried to assign the second vendor (made sure that validity period are in range)..but couldn't do so...Can you suggest how the system will tell me to select one of the vendor I want to assign to the PO.
1. For Auto PO , yo should proceed as follows:
* Auto P.O.: In MMR & Vendor Master Record - checked(MM02/XK02)
* Maintain Source List & select the indicator for source list record as MRP relevent.(ME01)
* If more than one source list records are generated, make one of them as fixed.
* Run MRP , the PR's generated will be preassigned with the source of supply.(MD01)
* Enter T Code ME59 for automatically creating PO's from PR's.
2.* Check if the assigned Source in PR is not fixed in Source List.
* Check if the info record for source not assigned, is having valid conditions.

Why system giving me only warning message instead of error message when I am trying to make GR with a material which already tick for deletion flag. Is there any configuration mistake ?
Through OMCQ , set message no M7 430 for error.

When I want to settle Framework order. On Information Text, I had a message "Invoicing plan: No message was found for partner 100454/company code 2000" I had investigate that error on message determination and still the
error occurs. Maybe I miss the setting in message determination. Can you tell me how to set Framework order Settlement message determination.
According to SAP Notes, when an invoicing plan is settled, you can create a document/e-mail or etc to notify your supplier or internal personnel. The IMG setting (SAP 4.7) can be set in Material Mgmt --> Logistic Invoice Verification --> Message determination.
Another way is if the creation of these docs are not required, turn off the message by setting the message display from 'Error' to 'Information'. The IMG setting can be set in Material Mgmt --> Logistic Invoice Verification --> Define Attributes of System Messages. This is what I did on my side.

Have any one you done this in IM: Inactivating the standard Movement Types. Say for eg. I don't want to end user to use this MType 501- Receipt without ref to PO.
I don't want to delete this movement type, being an SAP standard one. One option what I thought of is to control in the authorisation profile, profile to exclued selected movement types.
Is there any other way we can do this?
You can delete the accounts assignments which are used for 501 movement type, in T030 table. Transaction code is OBYC.
1. Use transaction OMJJ
2. Enter movement type 501
3. Remove MB01 from allowed transactions

Wednesday, August 5, 2009

BG-Bank Guarantee

Bank Guarantee
An undertaking by a bank to be answerable for payment of a sum of money in the event of non performance by the party on whose behalf the guarantee is issued.



The Lessee submits this LOI/Contract with full banking coordinates client’s information Sheet (Addendum ‘A’), Corporate Board Resolution (Addendum ‘B’), Fee Protection Agreement (Addendum ‘C’) and Clear color copy of the Lessee’s Signatories Passport;

The Lessor signs this LOI/Contract providing Lessor’s full banking coordinates and returns it to the Lessee. The LOI/Contract upon being signed and returned by the Lessor to the Lessee shall then become a formal legally binding Contract between both parties;

After signing and returning of this LOI/Contract, both parties shall lodge the LOI/Contract with their respective banks;

Within Three (3) International banking days the Lessee shall officially inform the Lessor by E-Mail/Fax the “Window Time” to send “S.W.I.F.T. MT-199” to the Lessor’s Bank. The Lessors will advise their own bank the readiness to receive the MT-199 (Addendum ‘D’) at the appointed “Window Time”” the Lessee shall cause its Bank to SWIFT the verifiable MT-199 without delay;

Lessor’s Bank will verify Authenticate and validate the received Funding Instrument MT-199 Within Three (3) banking days, Lessor’s bank will issue a SWIFT Pre-advice message (Addendum ‘E’) to Lessee’s Bank confirming that Lessor’s Bank is RWA to deliver a BANK GUARANTEE (Addendum ‘F’) in the attached text to the Lessee, providing that Lessee’s Bank will issue a SWIFT MT-103/23 to settle account;

Within three (3) Banking days, Lessee’s Bank will send the Swift MT-103/23 (Addendum ‘G’) to the Lessor’s bank for the first tranche payment;

Within three (3) banking days, upon successful verification, Lessor’s bank will transmit the Bank Guarantee Instrument via SWIFT MT760 to Lessee’s Bank containing CUSIP Registration Numbers, Custodial Safe Keeping Receipt Numbers, ISIN Numbers, Term, Text of Instruments, Denominations, Name(s) of Issuing Banks(s), Date of Issue, Date of Maturity, Access Code and all pertinent data necessary for the Lessee’s Bank to authenticate and validate the data of the Instrument via Euroclear or DTC including a guarantee from the Lessor’s Bank to deliver the Instruments;

Lessee’s Bank will authenticate and validate the Bank Guarantee Instrument and confirm satisfaction to Lessor’s Bank marking the conclusion of the delivery of the first tranche. Lessee’s bank shall within Eight (8) International Banking Hours release full payment to Lessor’s designated bank via Fed-Wire or according to the MT-103;

Within Eight (8) International Banking Hours after receipt of clear funds, Lessor’s Bank will electronically deliver the Bank Guarantee and deliver hard copy Bank Guarantee Instruments within Seven (7) International banking days to the Lessee or his bank as specified in the funding instrument;

Simultaneously the Lessee shall effect payment to all the intermediaries according to the Master Fee Protection Agreement without delay or holding. The Master Fee Protection Agreement with this Transaction code and date shall be made an integral part of this LOI/Contract as an attachment;

The above procedures shall be repeated for subsequent tranches.



The buyer submits this LOI with full banking co-ordinates, Corporate profile (CIS), a clear color copy of the Buyer signatory’s passport and a Proof of Fund for purchasing of the said Bank Guarantee;

The Seller signs this LOI/Contract upon successful probe of Proof of Fund of Buyer party and provides Seller’s full banking coordinates and returns it to the Buyer. The LOI/Contract upon being signed and returned by the Seller to the Buyer shall then become a formal legally binding Contract between both parties;

After signing and returning of this LOI/Contract, both parties shall lodge the LOI/Contract with their respective banks;

Seller’s Bank will SWIFT the full text Pre-Advice of the Bank Instrument to Buyer’s bank. Upon Buyer’s Bank successful verification and authentication of the Pre-advice, Within three (3) working days, Buyer will instruct his funding bank to swift ICBPOs in the form of MT103-Field 23 for Seller’s Bank verification and authentication;

Upon Seller’s Bank successful verification and authentication of the MT103/23, Seller’s Bank will swift a certified Corporate Invoice to Buyer’s Bank containing: CUSIP/Registration Numbers, Custodial Safekeeping Receipt Numbers, ISIN Numbers, term, text of instruments, denominations, name(s) of issuing bank(s), date of issue, date of maturity, access code and all pertinent data necessary for the Buyer’s Bank to authenticate and validate the data of the invoiced instrument via swift MT760;

Upon the successful verification and authentication of the said Invoice, the Buyer’s Bank will release the fund to the Seller’s designated account within eight (8) banking hours;

Upon Seller’s Bank receipt of the fund, Seller Bank will deliver the hard copy of BG to the buyer’s designated bank by bank courier within seven (7) banking days;

Simultaneously, the BUYER shall effect payment to all the intermediaries according to the Master Fee Protection Agreement (MFPA) without delay or withholding. A MFPA with this Transaction Code and date shall be made an integral part of this LOI/Contract;

The above procedures shall be repeated for subsequent tranches.

BG Format..

THIS DEED OF GUARANTEE is made on this …DAY OF ………………. by
……….and/or governed by the Banking Co. Regulation Act and having its Head Office
at ………….. (hereinafter called the "Bank" which expression shall wherever the
context so admit, include its executors, administrators and successors) in favour of
Metaljunction Services Limited, a public limited company incorporated under the Indian
Companies Act, 1956, having its registered office at Jeevan Bharati Building, Tower-1,
10th Floor, 124, Connaught Circus, New Delhi 110 001, (hereinafter referred to as
"Metaljunction" which expression shall include its executors, successors and permitted
Metaljunction has allowed M/s. ……HAVING ITS OFFICE AT
(hereinafter called the "Party" which expression shall include its executors, administrators
and successors in this act) to participate in e-selling events conducted by it from time to
time on providing a duly signed undertaking dated _______ in the form of
“Statement of Interest Form – Buyer” (hereinafter referred to as SOI for the sake of
AND WHEREAS as per the said “SOI”, the Party is required to fulfill all its
commitments as per the terms & conditions of the e-selling events held by
Metaljunction from time to time in which the party participates, by making bid /
bids. These terms and conditions would be specified by Metaljunction for each eselling
event, in which the party participates (hereinafter referred to as ‘terms and
AND WHEREAS as per the said SOI, the Party is required to furnish a Bank
Guarantee for a sum of Rs.80,000/- (Rupees eighty thousand only) as security for
fulfilling its commitments to Metaljunction as stipulated in the SOI as also the terms
& conditions of the e-selling events in which the party participates, to be kept valid
till satisfactory fulfillment of all its commitments as stipulated in the said terms &
AND WHEREAS THE BANK has agreed to stand as surety on behalf of the Party and
execute this guarantee for the satisfactory performance of the said terms & conditions
by the Party.
BANK hereby guarantees that the Party will duly comply with all his/ their
obligations under the said terms & conditions thereof., WE THE BANK
SUCH AMOUNT/AMOUNTS as the surety may be called upon by
Metaljunction to pay, but not exceeding in the aggregate, the said sum of
Rs.80,000.00 (Rupees eighty thousand only).
2) The surety further undertakes that this guarantee shall be kept valid and binding
on the Bank from the time this guarantee is given until fulfillment of all its
commitments as provided in and as per the terms and conditions of the said
contract and the liability of the surety hereunder shall not be impaired and/or
discharged by any extension of time or variations or alterations made, given,
considered or agreed with or without the surety's knowledge or consent by or
between the parties involved and it will remain valid till all the terms &
conditions are duly satisfied.
3) We, the surety, also agree that we shall not during the currency of this guarantee
herein given or during the period of its extension, if any, revoke the same even by
giving notice to Metaljunction.
4) It is not obligatory on the part of Metaljunction to establish non-fulfillment of the
contractual obligations by the Party as stipulated in the terms & conditions under
the terms of this guarantee, we the surety will, on simple demand from
Metaljunction, pay to this Metaljunction Services Limited, the said amount of
Rs.80,000.00 (Rupees eighty thousand only) as indicated in clause (1) above
without demur and without requiring Metaljunction to invoke any legal remedy
that may be available to them to compel us the surety to pay the same even if the
Party considers such demand of Metaljunction as unjustified.
5) Notwithstanding anything to the contrary, Metaljunction's decision as to whether
the Party had made any default or defaults or committed a breach of contract and
the amount to which Metaljunction is entitled by reasons thereof, will be binding
on us and we shall not be entitled to ask Metaljunction to establish its claims under
this guarantee but, we surety, shall pay the sum forthwith without any objection or
6) The decision of Metaljunction that any sum has become payable shall be final and
binding on the surety.
7) This guarantee shall be in addition to any other security or guarantees whatsoever
that Metaljunction may now or at any time in any way have or shall arrange in
relation to the Party's obligations/liabilities under and/or in connection with the
said contract and Metaljunction shall have full authority and liberty to take
recourse to or to enforce this guarantee in preference to those other security or
securities or assurances, at its sole discretion.
8) The guarantee shall not be determined or affected by the liquidation or winding
up, dissolution or change in the constitution of or insolvency of the Party but shall
in all respects and for all purposes be binding and operative until payment of all
sum or amounts payable to Metaljunction in terms hereof, are made.
9) The amount stated in any notice of demand addressed by Metaljunction to the
surety as liable to be paid Metaljunction by the Party or as suffered or incurred by
Metaljunction on account of losses or damages or costs, charges, or expenses shall,
as between the surety and Metaljunction, as the case may be, be conclusive and
payable by the surety to Metaljunction.
10) All the claims under this guarantee must be presented to the Bank.
11) Notwithstanding anything contained hereinbefore, our liability under this
guarantee is restricted to Rs.80,000.00 (Rupees eighty thousand only). The
guarantee is valid up to ……. UNLESS a claim or demand made IN WRITING
12) IN WITNESS WHEREOF the surety has executed this Deed of Guarantee on
….. day of …. and the year hereinbefore mentioned, in the presence of :
Witness :

Diff between LC/BG

A bank guarantee and a letter of credit are similar in many ways but they're two different things. Letters of credit ensure that a transaction proceeds as planned, while bank guarantees reduce the loss if the transaction doesn't go as planned.

A letter of credit is an obligation taken on by a bank to make a payment once certain criteria are met. Once these terms are completed and confirmed, the bank will transfer the funds. This ensures the payment will be made as long as the services are performed.

A bank guarantee, like a line of credit, guarantees a sum of money to a beneficiary. Unlike a line of credit, the sum is only paid if the opposing party does not fulfill the stipulated obligations under the contract. This can be used to essentially insure a buyer or seller from loss or damage due to nonperformance by the other party in a contract.

For example a letter of credit could be used in the delivery of goods or the completion of a service. The seller may request that the buyer obtain a letter of credit before the transaction occurs. The buyer would purchase this letter of credit from a bank and forward it to the seller's bank. This letter would substitute the bank's credit for that of its client, ensuring correct and timely payment.

A bank guarantee might be used when a buyer obtains goods from a seller then runs into cash flowdifficulties and can't pay the seller. The bank guarantee would pay an agreed-upon sum to the seller. Similarly, if the supplier was unable to provide the goods, the bank would then pay the purchaser the agreed-upon sum. Essentially, the bank guarantee acts as a safety measure for the opposing party in the transaction.

financial instruments are often used in trade financing when suppliers, or vendors, are purchasing and selling goods to and from overseas customers with whom they don't have established business relationships. The instruments are designed to reduce the risk taken by each party.

Monday, August 3, 2009

about icegate..


The Indian Customs EDI System (ICES) is now operational at 40 major customs locations handling nearly 75% of India’s International trade in terms of import and export consignments. ICES has two aspects:

-- Internal Automation of the Custom House for a comprehensive, paperless, fully automated customs clearance system that makes the functioning of Customs clearance transparent.

-- Online, real-time electronic interface with the trade, transport and regulatory agencies concerned with customs clearance of import and export cargo.

ICES is designed to exchange/transact customs clearance electronically using Electronic Data Interchange (EDI). A large number of documents that trade, transport and regulatory agencies (collectively called
trading partners are required to submit/ receive in the process of live customs clearance are now being processed online.

Table: Customs EDI Trading Partners: Summary

Sr. No.

EDI trading partner

Nature of information exchanged through EDI

No. of messages (approx.)


Importers/ Exporters/ CHA

Bills of Entry/ Shipping Bills and related messages



Airlines / Shipping Agents

Manifests and cargo logistics messages



Custodians(AAI/ Port Authorities / CONCOR)

Cargo logistics messages

AAI – 17

Port – 30




Financial messages – duty drawbac disbursal and customs duty payment




Export quota information




License, shipping bills and IE Code data




Forex. Remmittance data




Trade statistics



Directorate of Valuation

Valuation data


Three Systems are major Components of Custom automation and EDI

(i) (i) The ICES running at 40 locations. ICES has to automatically receive and process all incoming messages. ICES generate all outgoing messages automatically at the appropriate stage of the clearance process.

(ii) (ii) The Message Exchange Servers (MES). These are computers installed in the custom houses alongside the ICES computers and play as intermediate stations holding incoming and out going messages.

(iii) (iii) ICEGATE & ICENET – which stand for the Indian Customs & Central Excise Gateway and Indian Customs and Central Excise Network respectively. ICENET is a network of all ICES 40 locations, CBEC, Directorate of Valuation, NIC and DGRI.

The role of the three systems( ICES, ICEGATE/ICENET and MES have been divided into 5 service areas as depicted below: